Digitization of Contracts
The digitization of contracts involves more than just scanning documents. Our process
management capacity means that any administrative task associated with the contracts can
be outsourced successfully to Catimatge.
By outsourcing to Catimatge, we can perform an important strategic function with the
client, supporting their business by being able to assume Back Office operations.
Processes
As a guide to what can be achieved by outsourcing the digitization of contracts, we
detail the processes that we are currently providing for a client.
This client receives and manages many contracts every day coming from various delegations
within the group. These are collected and sent to Catimatge twice a week.
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Codification and Incident Resolution
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The first task is to codify the contract according to type. Quality checks are
made at the same time, making sure that signatures, dates and names are correct,
and also making sure that all the obligatory fields are filled out.
When incidences are detected, then Catimatge manages the correction process according to predefined
parameters, calling or emailing the client. Incidences are grouped according to delegation for
their easy control.
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Digitization and Quality Control
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Once the contracts have been thoroughly checked, then they are scanned and the identification
data captured via OCR: contract number, date, policy number, Personal Identification Numbers,
names, etc… Catimatge commits itself to complete this process by sending the database
within 24 hours. |
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Boxing and Archiving
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The physical documents returned to the client boxed and labelled for their efficient
archiving and custody. |
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Personalised Solution - 902-195-650
Or write to:
info@catimatge.es
Results Report:
Elimination of tasks related to the management and maintenance of the contract archive in each delegation.
100% resolution of incidences.
A 70% reduction in the time needed to physically manage the contracts.
The possibility to eliminate the physical archive in each of the delegations and centralize it in one place.
Customer Benefits
Ability to retrieve the solicited contract in less than an hour.
By centralizing the digital archives in one place they can be accessed by all the delegations
and departments which require access to the contracts.
Gain core-activity focus and outsource time and resource consuming tasks such as
archiving and verification of contracts.
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