Invoices
Invoice processing is one of the most resource-intensive procedures that a company has
to fulfil: reception and registration of incoming invoices, approval by different departments,
data entry into the accounts system, creation of reference number and proper archiving.
By digitizing your invoices all these tasks can be executed automatically. We already
provide these services to many companies who are currently benefiting from the cost reductions
implicit in outsourcing back office tasks.
Processes
As a guide to just what can be achieved and how, see the invoice processing workflow that we
are currently providing at the moment:
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Reception and Preparation
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We receive all the client’s invoices here at Catimatge. We classify them and check that
they comply with legal requirements, and then we label the invoice with a bar code identification. |
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Scanning and OCR
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We scan more than 3,000 invoices for the client everyday incorporating quality
control checks such as checking multiple page invoices, verifying the supplier,
etc… Once the invoice has been scanned we use the latest OCR technology to
capture the necessary data. We manually correct any data which hasn’t been
captured automatically. |
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Digital file integration into SAP
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Once all the processes have passed through verification and quality control, the files
(digital images and data) are sent to the client via FTP which he can then integrate
into his ERP. The result is a fully automated invoice processing system where his
invoices can be consulted within seconds. |
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Invoice archiving
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We can take custody of the client’s invoices. Once the legal custody period has been
completed we destroy the document as authorized by the client following the legal stipulations. |
Personalised Solution - 902-195-650
Or write to:
info@catimatge.es
Results Report
95% of the client’s invoices are processed automatically without a paper document ever having to
sit on a desk. A clear advance towards the paperless office.
Re-allocation of personnel currently processing invoices.
Re-utilization of space previously used for filing.
Customer Benefits
Digitizing invoices and automating the accounts process brings numerous benefits to the customer. Right
from the start, when the invoices are first received, saving time by speedy processes is of prime
importance. Workflows which took days or weeks are done in a fraction of the time, which allows
for greater productivity and faster resolution of problems.
Accessibility is another area of improvement. Since the entire process is subject to digitization,
then digital invoices can be accessed from any place with a computer connection, thousands of
documents available within a few seconds.
And all that time wasted on making copies, organising, filing, classifying and searching for paper
invoices? Isn’t that time better suited to more productive tasks? Whilst an entirely paperless
office is a long way off, at least digitizing one important aspect of an organisation’s operating
procedures goes some way to saving time and effort.
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