Digitization of Medical Histories
Increasingly, hospitals are taking steps to modernise the way they are run. The problem lies with
how to reconcile a large historical archive of dated medical histories with the proposed digitization
of new ones. A hospital can’t work with two systems running in parallel.
Processes
This was the challenge that faced Catimatge when it first began working in this sector. The
solution was simple, but required the conversion of the entire backdated historical archive so
that the hospital could have its entire archive in digital format, but this had to achieved this
without disrupting daily activity.
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Outsourcing the Passive Archive
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Many hospitals would prefer to deal with a digital archive and stopping having to
manage their physical archive all together. This is possible with Catimatge’s
outsourcing program specially designed for hospitals.
Catimatge can collect the medical histories, prepare and classify them, eliminate
unnecessary documents and unnecessary copies, scan and index the files according to
the reference number and after a designated period of time destroy the physical files
under authorisation from the hospital and according to legal requirements.
We take care of everything so that the hospital can effectively leave their physical
archive in our hands and only deal directly with the digital archive.
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Insourcing the Active Archive
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With more and more hospitals wanting to digitize their medical histories, it leaves the
problem of what to do with all the paper files kept in archive.
Having two types of medical histories (paper and digital) would obviously make managing
them much more difficult. That’s why Catimatge came up with the perfect solution:
digitize the physical archive, not in our premises, but in the hospital itself. We
provide everything necessary to complete the task: the hardware, the software, the
trained professionals and the knowhow.
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Personalised Solution - 902-195-650
Or write to:
info@catimatge.es
Results Report
A 95% reduction in personnel resources.
A reduction to 0 of the number of files lost.
Re-utilization of space for hospital-related tasks instead of filing.
Improved patient satisfaction since files are found faster and there are fewer misplaced files.
Customer Benefits
One key benefit with digitizing medical histories is that different members of staff can be consulting the
file at the same time. And since the files are digital, they can be sent by email, or copied or printed,
all actions which greatly improve efficiency.
Another major benefit comes with reducing the amount of space a hospital has to dedicate to keeping files
nearby for consultation. A typical hospital has between 300,000 – 400,000 medical histories on record,
which constitutes an enormous amount of space dedicate to their archiving – space better used for services
which benefit patients and staff alike.
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